Japan eVisa from South Korea: Complete guide

How to Apply for a Japan eVisa: Complete Guide from South Korea

Japan, with its breathtaking landscapes, rich culture, and vibrant cities, remains a dream destination for many travelers. For foreign residents in South Korea, the visa application process to visit Japan has recently undergone significant changes. Individual in-person applications are no longer accepted directly by the Japanese Embassy or its consulates. Instead, applicants must now go through authorized visa agencies. This guide will help you understand the updated process for Japan eVisa, document requirements, and costs, along with key differences between Seoul and Busan-based agencies.

Why the Change in Japan Visa Application Process?

The Japanese Embassy in Seoul and consulates in South Korea have suspended in-person visa applications to streamline the process and improve efficiency. Instead, visa applications are now handled by authorized agencies, offering applicants a more convenient and structured system. These agencies provide professional guidance, ensuring that documents are pre-screened to avoid errors or delays, which leads to faster processing times.

For travelers like me who previously applied in person, this new system can be a significant improvement. Back in 2019, I applied for a Japan sticker visa directly at the Japanese Consulate in Seoul. After successfully receiving the visa, I visited Tokyo for 7 days, exploring its vibrant culture and iconic landmarks. With the introduction of this new streamlined process, obtaining a Japan eVisa or other types of visas has become more accessible and hassle-free for future trips to Japan.

Note: Visa rules often change, so before applying for a visa by following this guide, it is advisable to contact the relevant embassy or consulate office for the most up-to-date information.

Regional Requirements for Japan eVisa Applications

Seoul and Nearby Areas

Residents living in Seoul and its adjacent areas are required to apply through authorized visa agencies listed by the Japanese Embassy in Seoul. These agencies handle the entire application process electronically, ensuring a smooth and efficient experience.

Busan, Gyeongsang Province, and Jeju Island

For those residing in Busan, nearby provinces, or Jeju Island, applications must be submitted to authorized agencies under the jurisdiction of the Japanese Consulate in Busan. These agencies provide both in-person and postal services for submitting documents.

Authorized Japan Visa Agencies Offering English Services

The Japanese Embassy and Consulate provide lists of authorized visa agencies. Below are agencies that offer English-speaking services for foreign applicants.

Seoul-Based Agencies

1. Soho Travel
   • Address: 서울특별시 마포구 월드컵북로 4길 61번지 201호
   • Phone: 02-322-1713
   • Languages: English
2. H-Global
   • Address: 서울특별시 종로구 삼봉로 81, 두산위브 파빌리온 315호
   • Phone: 02-732-6932
   • Languages: English
3. Unitis
   • Address: 서울특별시 강남구 테헤란로 4길 6 센트럴푸르지오시티 B205호
   • Phone: 070-7619-3602
   • Languages: English
4. World Bridge L&C
   • Address: 서울특별시 종로구 삼일대로 30길 21, 202호
   • Phone: 02-6263-0020
   • Languages: English
5. Perfect Tour
   • Address: 서울시 서초구 강남대로 359 도씨에빛2차 903호
   • Phone: 02-777-7729
   • Languages: English

Here are the full list of Seoul-Based Japan visa Agencies

Busan-Based Agencies

1. New Tour Leaders Co., Ltd
   • Address: 부산광역시 동구 초량중로 114, 104동 B124호
   • Phone: 051-818-0801
   • Languages: English
2. MYVISA
   • Address: 부산광역시 동구 중앙대로 214번길 7-8, 305호
   • Phone: 051-464-1050
   • Languages: English
3. Minsai Inc.
   • Address: 부산광역시 동구 중앙대로 357, 104동 2901호
   • Phone: 051-714-6677
   • Languages: English
4. HanSung Travel Co., Ltd
   • Address: 부산광역시 동구 중앙대로 179번길 3, 2층
   • Phone: 051-987-5289
   • Languages: English
5. Happy World Tour Co., Ltd
   • Address: 부산광역시 중구 중앙대로 81, 2층
   • Phone: 051-441-0216
   • Languages: English

Here are the full list of Busan-Based Japan visa Agencies

Document Requirements for Japan eVisa From south Korea

While the exact documentation requirements may vary slightly between agencies, the following list outlines the general requirements for a Japan eVisa:

1. Passport
   • Must be valid for more than six months and signed by the applicant.
2. Visa Application Form
   • Some agencies require this document, while others may not. Confirm with your chosen agency.
3. Passport-Sized Photo
   • Size: 4.5 cm x 4.5 cm or 3.5 cm x 4.5 cm.
   • Must be taken within the last six months.
4. Airline Booking Confirmation
   • Proof of confirmed flight bookings ( booking copies are also acceptable)
5. Hotel Booking : Proof of Accommodation bookings.
6. Bank Statement
   • Should be issued within the last six days.
   • If funds in a Korean bank account are insufficient, a bank statement from your home country is also acceptable.
7. Schedule of Stay
   • A day-to-day itinerary of your trip in Japan.
8. Copy of Alien Registration Certificate (ARC)
   • Front and back, in real size.
9. Additional Documents
   • Depending on your visa status (e.g., marriage immigration), you may need to submit extra documents such as a marriage relationship certificate.

Note: Documents may vary with the visa agency, so you need to confirm with your chosen agency as they will inform you of the exact requirements to process your Japan eVisa. If you are a G1 visa holder in South Korea, please contact an embassy-authorized visa agency to confirm your eligibility and understand the documentation needed, as you must apply for the Japan visa in Korea through such an agency.

Typically, the agency will ask you to provide a copy of your passport, passport-sized photos, a bank statement, and a visa application form (although some agencies may not require a visa application form, so it’s better to speak with them directly to get a complete list of the documents they need). Keep in mind that all documents must be in English, and since many of the documents will be supplied or facilitated by the visa agency (which may involve a fee), it is important to discuss with the agency beforehand so you know exactly what to prepare.

Additional Tips for a Successful Japan eVisa Application

• Prepare Early: Start the application process at least 2-3 weeks before your planned departure to allow time for any unforeseen delays.
• Check for Errors: Ensure your documents, especially your passport and ARC copy, are clear and accurate. Even minor errors can cause delays.
• Maintain Communication: Regularly check your email or phone for updates from the agency. They may require additional information or clarifications.
• Plan Ahead: If you’re planning to visit Japan, it’s essential to start early. Book your flights through trusted platforms like Trip.com or Skyscanner to secure the best deals, and arrange your accommodation with Agoda well in advance to save money and avoid high last-minute prices. Early planning ensures a hassle-free and budget-friendly trip!

Common Pitfalls to Avoid

1. Submitting Incomplete Documents
   • Missing even a single required document can delay your application. Always confirm requirements with your agency.
2. Last-Minute Applications
   • Agencies typically need 5-10 business days for processing. Avoid applying too close to your travel dates.
3. Unclear Communication
   • If you’re unsure about any part of the process, don’t hesitate to ask the agency for clarification.

Japan eVisa Validity and Permitted Activities

• Validity:
  • Japan tourist visas are generally valid for three months, allowing stays of up to 15, 30, or 90 days, depending on the type of visa issued.
• Permitted Activities:
  • The tourist visa is strictly for leisure, sightseeing, and visiting friends or family. It does not permit activities involving paid work, business operations, or receiving remuneration. While you’re exploring your destination, make the most of your trip by booking activities, tours, and transportation through trusted platforms like Klook, Get Your Guide, or Trazy. These services offer convenient options for everything from local attractions and group tours to airport transfers and sim card pickups, ensuring your travel experience is smooth and enjoyable.

Visa Fees

Previously, the Japanese Embassy waived visa fees for Bangladeshi nationals. However, under the new system involving visa agencies, applicants are required to pay a service fee for Japan eVisa ranging between 50,000 KRW and 100,000 KRW, depending on the agency and your country of residency. This fee includes processing and handling costs.

Application Process: Step-by-Step

1. Choose an Agency
   • Select an authorized agency based on your location and preferred language.
2. Contact the Agency
   • Confirm their specific requirements and processing fees.
3. Submit Documents
   • Seoul Applicants: Email scanned copies of your documents to the agency.
   • Busan Applicants: Submit documents in person or via postal service.
4. Processing Time
   • Typically, visa processing takes 5-10 business days, but delays may occur if additional documents are requested.
5. Receive Your Visa
   • Seoul Agencies: You will receive an eVisa via email. Physical sticker visas are not issued in Seoul.
   • Busan Agencies: You will receive a sticker visa, which requires either an in-person visit to the agency or submission via postal service.

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Key Differences Between Japan eVisa and Sticker Visa

Japan eVisa from Seoul

• Documents are submitted electronically via email.
• Applicants receive the approved eVisa by email, making the process completely digital.
• Note: Sticker visas are not provided in Seoul. Only eVisas are issued.

Japan Sticker Visa from Busan

• Requires physical submission of documents in person or through postal services.
• The visa is issued as a physical sticker in your passport.
• Note: eVisas are not issued in Busan. Only sticker visas are provided.

Benefits of Using Authorized Visa Agencies

1. No Need to Visit the Embassy
   • All processes, including submission and document verification, are handled by the agency.
2. Professional Guidance
   • Agencies help avoid common mistakes and ensure your application meets the necessary standards.
3. Simplified Communication
   • English-speaking agencies ensure clarity and easy communication for foreign applicants.

Who Can Apply for a Japan eVisa Without a Visa Agency?

Certain travelers can apply for a Japan eVisa independently, without needing a visa agency. To be eligible for direct application:

1. Nationality: You must be a citizen of a country or region eligible for the Japan eVisa system, such as the United States, Canada, United Kingdom, Australia, Brazil, Saudi Arabia, Cambodia, Singapore, South Africa, or Taiwan.
2. Purpose of Visit: The eVisa is available for short-term stays, such as tourism, visiting friends or relatives, or attending conferences.
3. Application Process:
   • Visit the official Japan eVisa portal.
   • Register and complete the application online.
   • Upload required documents, including your passport, photo, and travel itinerary.
   • Pay the applicable visa fee.
   • Receive your eVisa via email once approved.
4. Entry Requirements: You must present your eVisa digitally upon arrival in Japan.

For the latest information and eligibility, visit the official Japan eVisa website.

Conclusion

Applying for a Japan tourist visa in South Korea has been simplified through the involvement of authorized agencies. Whether you’re applying from Seoul or Busan, the process is now designed to be more efficient and less time-consuming. However, the details of required documents and fees may vary between agencies, so it’s essential to confirm with your chosen agency before starting the application.

By following the steps outlined in this guide, you’ll be well-prepared to secure your Japan tourist visa and begin your adventure in the Land of the Rising Sun!

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